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Forms and Policy Letters

​This page allows access to many forms and policy letters used by the Maryland Military Department. Most are in PDF format. Please see the Contact Information page for fax numbers and mailing address.

 
- Corporate Purchasing Card Program -

Document Date Added
Attachment H Purchasing Card Program Manual.docAttachment H Purchasing Card Program Manual.doc ​9/02/2015
CPC Exhibit A (1) Travel Account Holder Agreement.docCPC Exhibit A (1) Travel Account Holder Agreement.doc ​9/02/2015
CPC Exhibit A Cardholder Agreement.docCPC Exhibit A Cardholder Agreement.doc ​9/02/2015
CPC Exhibit B (1) Travel Account Application.docCPC Exhibit B (1) Travel Account Application.doc 9/02/2015​
CPC Exhibit B Cardholder Application.docCPC Exhibit B Cardholder Application.doc 9/02/2015​
​CPC Exhibit C Cardholder Information Maintenance Form.docCPC Exhibit C Cardholder Information Maintenance Form.doc 9/02/2015​
CPC Exhibit D Dispute Form.docCPC Exhibit D Dispute Form.doc ​9/02/2015
CPC Exhibit E Card Activity Log.xlsxCPC Exhibit E Card Activity Log.xlsx 9/02/2015​
​  CPC Exhibit L Surcharge Fees.docxCPC Exhibit L Surcharge Fees.docx ​9/02/2015
​ ​

  - Finance -

Document​  ​Date Added
Financial Status Report.pdfFinancial Status Report.pdf ​8/25/2011 
Individual Req for Out of State Travel.pdfIndividual Req for Out of State Travel.pdf 8/25/2011​
​Morale and Welfare Fund Request.pdfMorale and Welfare Fund Request.pdf 3/12/2013​
​ ​

 

  - Payroll -

​Document ​Date Added
​Blank Timesheet.pdfBlank Timesheet.pdf ​11/09/2011
​Timesheet Procedures.pdfTimesheet Procedures.pdf ​11/09/2011
 
 

- Personnel -

 
​Document ​Date Added
​ DBM Forms Page ​4/21/2015
​Accident 1 Reporting Worksheet.docxAccident 1 Reporting Worksheet.docx ​4/21/2015
​Accident 2 When an Injury Occurs Form.pdfAccident 2 When an Injury Occurs Form.pdf ​4/21/2015
​Accident 3-5 Investigation Forms.pdfAccident 3-5 Investigation Forms.pdf ​4/21/2015
Accident 6 Acord MD Auto Accident form.pdfAccident 6 Acord MD Auto Accident form.pdf​ ​4/21/2015
​Accident 7 Fed Accident Form SF 91.pdfAccident 7 Fed Accident Form SF 91.pdf ​4/21/2015
​Accident 8 Job Analysis Form.pdfAccident 8 Job Analysis Form.pdf ​4/21/2015
Accident 9 Leave Medical Treatment Form.pdfAccident 9 Leave Medical Treatment Form.pdf​ ​4/21/2015
Accident 10 Medical Travel Expense Form 04 52 01.pdfAccident 10 Medical Travel Expense Form 04 52 01.pdf​ ​4/21/2015
​Acting Capacity Pay Request Form MS345.xlsActing Capacity Pay Request Form MS345.xls ​8/25/2011
​Addres Verification.pdfAddres Verification.pdf ​8/25/2011
​Appeal and Grievance Form.docAppeal and Grievance Form.doc ​8/25/2011
​Authorization to Release Information Form.pdfAuthorization to Release Information Form.pdf ​8/25/2011
​Acronyms.pdfAcronyms.pdf ​4/07/2015
​Data Security and Right to Inspect Personnel Records.pdfData Security and Right to Inspect Personnel Records.pdf ​5/29/2015
EEO Sttructured Interview Guidelines Fair Practice.docEEO Sttructured Interview Guidelines Fair Practice.doc​ 9/28/2011​
​EEO Structured Interview Guidelines I.docEEO Structured Interview Guidelines I.doc ​​9/28/2011
EEO Structured Interview Guidelines I-A.docEEO Structured Interview Guidelines I-A.doc ​9/28/2011
​EEO Structured Interview Guidelines II-A.docEEO Structured Interview Guidelines II-A.doc ​9/28/2011
​EEO Structured Interview Guidelines II-B.docEEO Structured Interview Guidelines II-B.doc ​9/28/2011
​EEO Structured Interview Guidelines Sample Rating (2) REVISED.xlsEEO Structured Interview Guidelines Sample Rating REVISED.xls ​2/09/2018
​Emergency Essential Employee Acknowledgement.pdfEmergency Essential Employee Acknowledgement.pdf ​9/28/2011
​Hiring Freeze Exception Form Multiple.docHiring Freeze Exception Form Multiple.doc ​4/07/2015
​Hiring Freeze Exception Form Single.docHiring Freeze Exception Form Single.doc ​4/07/2015
​Intent To Fill Form.docIntent To Fill Form.doc ​8/25/2011
MilDep St Emp Inct Awds Nom Form.pdfMilDep St Emp Inct Awds Nom Form.pdf​ ​4/07/2015
​OT Fm for Cash Ot Employees.pdfOT Fm for Cash Ot Employees.pdf ​8/25/2011
​PersonalInfoChangeForm.pdfPersonalInfoChangeForm.pdf ​03/28/2012
​Personal Services Contract.docxPersonal Services Contract.docx ​5/26/2015
​Position Description Form Instruction MS21.docPosition Description Form Instruction MS21.doc ​8/25/2011
​Position Description Form MS22.docPosition Description Form MS22.doc ​8/25/2011
ProbationEvaluationForm.docProbation Evaluation Form.doc ​
​Reclass Supervisory Questionnaire MS 44 Revised May 2014.docReclass Supervisory Questionnaire MS 44 Revised May 2014.doc ​5/08/2014
​Reclass Request Form MS2024.docReclass Request Form MS2024.doc ​5/20/2014
​TaskAnalysisForm (Sample).docTaskAnalysisForm (Sample).doc ​3/26/2013
​Training Form Inservice.docTraining Form Inservice.doc ​6/16/2015
Training Form Outservice MS-551.docTraining Form Outservice MS-551.doc​ ​6/15/2015
​Authorization Form 03.24.17 version (1).pdfAuthorization Form 03.24.17 version (1).pdf ​5/5/2017
​WORKPRO LOCATIONS 4.1.17 (v3).pdfWORKPRO LOCATIONS 4.1.17 (v3).pdf ​5/5/2017
​PEP Supervisory Employee Form Locked.xls 6/13/2017​
​PEP Non-Supervisory Employee Form Locked.xlsxPEP Non-Supervisory Employee Form Locked.xlsx 6/13/2017​
​PEP Review Scheduling.docxPEP Review Scheduling.docx ​5/31/2017
​Military Department Sick Leave Review for PEP 17.docxMilitary Department Sick Leave Review for PEP 17.docx 5/31/2017​​
Mid Cycle PEP Memo Sample (final)FY1017.docxMid Cycle PEP Memo Sample (final)FY1017.docx ​5/31/2017
​ManagerFormRevised11172010.xlsManagerFormRevised11172010.xls ​5/31/2017
​PEP_Supervisor_and_Manager_Annual_Training_Revised.pptxPEP_Supervisor_and_Manager_Annual_Training_Revised.pptx ​7/25/2017
​PEPWaiver2017.docxPEP Waiver 2017.docx ​7/31/2017
​Structured Panel Interview Instructions Jan 18.docxStructured Panel Interview Instructions Jan 18.docx ​1/25/2018
​Proper Supervision of State Employees.pdfProper Supervision of State Employees.pdf 3/8/2018​
​State Employee Supervision Guidelines.docxState Employee Supervision Guidelines.docx 3/8/2018​
​FPPEPForm.docxPEP Supplemental Support - Federal.docx 3/8/2018​
​Incident Report on State Employee from Federal Partners.docxIncident Report on State Employee from Federal Partners.docx ​3/8/2018
​ ​
 
 
                                                                  

- Purchasing and Contracting -

​Document ​Date Added
​Attachment B MILDEP State Requistion- Aug 2018.xlsAttachment B MILDEP State Requistion- Aug 2018.xls ​8/8/2018
​Attachment C TSR form.pdfAttachment C TSR form.pdf ​9/02/2015
​Attachment D travelformx3a.pdfAttachment D travelformx3a.pdf ​9/02/2015
​Attachment E Out Service Training form.docAttachment E Out Service Training form.doc ​9/02/2015
​Attachment F PO written Determination form.dotxAttachment F PO written Determination form.dotx ​9/02/2015
​Attachment G Phone Bid Form.xlsxAttachment G Phone Bid Form.xlsx ​9/02/2015
 
 
                                                                    

- Regulation / Policy Letter -

​Document ​Date Added
​DBM Policies Page ​5/21/2015
​Accident Report Policy.pdfAccident Report Policy.pdf ​5/21/2015
​Active Military Duty FAQ Oct 2014.pdfActive Military Duty FAQ Oct 2014.pdf ​6/16/2015
​dev_training_md_emps.pdfdev_training_md_emps.pdf ​9/28/2011
​EnvPolicyStatement.pdfEnvPolicyStatement.pdf ​9/28/2011
​Improv_Fiscal_Actvivity_State_CreditC.pdfImprov_Fiscal_Actvivity_State_CreditC.pdf ​3/12/2013
​Incentive Awards Reg.pdfIncentive Awards Reg.pdf ​9/28/2011
IT equipment and electronic communications policy.pdfIT equipment and electronic communications policy.pdf​ ​7/02/2015
​JOINT_FEDSTATE_BUDGET_SPENDING_PLAN_07282011.pdfJOINT_FEDSTATE_BUDGET_SPENDING_PLAN_07282011.pdf ​3/12/2013
​MDARNG Reg 200-1.pdfMDARNG Reg 200-1.pdf ​9/28/2011
​MILDEP Procurement Authority 8-1-17.pdfMILDEP Procurement Authority 8-1-17.pdf 8/1/2017
​mobile devices and services policy.pdfmobile devices and services policy.pdf ​9/02/2015
​proc_release_state_emp.pdfproc_release_state_emp.pdf ​7/02/2015
​Procurement Policy 14 August 2015.pdfProcurement Policy 14 August 2015.pdf ​7/02/2015
program_equity_policy_letters.pdfprogram_equity_policy_letters.pdf​ ​9/28/2011
​Reclassification and Acting Capacity Requests.pdfReclassification and Acting Capacity Requests.pdf ​9/02/2015
​Reg 5-20 IT Telecommunications Management.pdfReg 5-20 IT Telecommunications Management.pdf ​4/02/2015
​sick_leave_guidelines.pdfsick_leave_guidelines.pdf ​9/28/2011
​STATE_PROGRAM_MGR_FISCAL_ACCOUNTABILITY_07282011.pdfSTATE_PROGRAM_MGR_FISCAL_ACCOUNTABILITY_07282011.pdf ​3/12/2013
​structured_interview_guidelines.pdfstructured_interview_guidelines.pdf ​9/28/2011
​substance_abuse_policy.pdfsubstance_abuse_policy.pdf ​9/28/2011
​Tag letter August 18 2015.pdfTag letter August 18 2015.pdf ​9/28/2011
​MMD Regulation 420_1 for Approval 07102015.pdfMMD Regulation 420_1 for Approval 07102015.pdf ​10/20/2017
 
                                

 - Archives -

​Document Date Added​
Req Service Documents - RELATIVE.pdfReq Service Documents - RELATIVE.pdf 8/19/2016
​Req Service Documents INDIVIDUAL.pdfReq Service Documents INDIVIDUAL.pdf 8/19/2016

 

- Other Forms -

​Document Date Added​
​Acord Automobile Loss Notice.pdfAcord Automobile Loss Notice.pdf 4/14/2015​
​DMIL Property Form.pdfDMIL Property Form.pdf ​8/25/2011
​Facilities Work Order.docFacilities Work Order.doc ​8/25/2011
​Facility Use Information Form.pdfFacility Use Information Form.pdf 8/25/2015
​Motor Vehicle Accident Report SF 91.pdfMotor Vehicle Accident Report SF 91.pdf 4/14/2015
​Travel Form.pdfTravel Form.pdf ​1/03/2013
​ BISM Custodial Order Form.docBISM Custodial Order Form.doc ​11/02/2017