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Forms and Policy Letters

This page allows access to many forms and policy letters used by the Maryland Military Department. Most are in PDF format. Please see the Contact Information page for fax numbers and mailing address.

- Corporate Purchasing Card Program -


-Finance -


- Payroll -

Document Date Added
Blank Timesheet.pdfBlank Timesheet.pdf 11/09/2011
Timesheet Procedures.pdfTimesheet Procedures.pdf 11/09/2011

-Personnel -

Document Date Added
DBM Forms Page 4/21/2015
Accident 1 Reporting Worksheet.docxAccident 1 Reporting Worksheet.docx 4/21/2015
Accident 2 When an Injury Occurs Form.pdfAccident 2 When an Injury Occurs Form.pdf 4/21/2015
Accident 3-5 Investigation Forms.pdfAccident 3-5 Investigation Forms.pdf 4/21/2015
Accident 6 Acord MD Auto Accident form.pdfAccident 6 Acord MD Auto Accident form.pdf 4/21/2015
Accident 7 Fed Accident Form SF 91.pdfAccident 7 Fed Accident Form SF 91.pdf 4/21/2015
Accident 8 Job Analysis Form.pdfAccident 8 Job Analysis Form.pdf 4/21/2015
Accident 9 Leave Medical Treatment Form.pdfAccident 9 Leave Medical Treatment Form.pdf 4/21/2015
Accident 10 Medical Travel Expense Form 04 52 01.pdfAccident 10 Medical Travel Expense Form 04 52 01.pdf 4/21/2015
Acting Capacity Pay Request Form MS345.xlsActing Capacity Pay Request Form MS345.xls 8/25/2011
Addres Verification.pdfAddres Verification.pdf 8/25/2011
Appeal and Grievance Form.docAppeal and Grievance Form.doc 8/25/2011
Authorization to Release Information Form.pdfAuthorization to Release Information Form.pdf 8/25/2011
Acronyms.pdfAcronyms.pdf 4/07/2015
Data Security and Right to Inspect Personnel Records.pdfData Security and Right to Inspect Personnel Records.pdf 5/29/2015
EEO Sttructured Interview Guidelines Fair Practice.docEEO Sttructured Interview Guidelines Fair Practice.doc 9/28/2011
EEO Structured Interview Guidelines I.docEEO Structured Interview Guidelines I.doc 9/28/2011
EEO Structured Interview Guidelines I-A.docEEO Structured Interview Guidelines I-A.doc 9/28/2011
EEO Structured Interview Guidelines II-A.docEEO Structured Interview Guidelines II-A.doc 9/28/2011
EEO Structured Interview Guidelines II-B.docEEO Structured Interview Guidelines II-B.doc 9/28/2011
EEO Structured Interview Guidelines Sample Rating (2) REVISED.xlsEEO Structured Interview Guidelines Sample Rating REVISED.xls 2/09/2018
Emergency Essential Employee Acknowledgement.pdfEmergency Essential Employee Acknowledgement.pdf 9/28/2011
Hiring Freeze Exception Form Multiple.docHiring Freeze Exception Form Multiple.doc 4/07/2015
Hiring Freeze Exception Form Single.docHiring Freeze Exception Form Single.doc 4/07/2015
Intent To Fill Form.docIntent To Fill Form.doc 8/25/2011
MilDep St Emp Inct Awds Nom Form.pdfMilDep St Emp Inct Awds Nom Form.pdf 4/07/2015
NewCategoryOfLeave.docxNew Category Of Leave.docx 1/08/2021
OT Fm for Cash Ot Employees.pdfOT Fm for Cash Ot Employees.pdf 8/25/2011
PersonalInfoChangeForm.pdfPersonalInfoChangeForm.pdf 03/28/2012
Personal Services Contract.docxPersonal Services Contract.docx 5/26/2015
Position Description Form Instruction MS21.docPosition Description Form Instruction MS21.doc 8/25/2011
Position Description Form MS22.docPosition Description Form MS22.doc 8/25/2011
ProbationEvaluationForm.docProbation Evaluation Form.doc
Reclass Supervisory Questionnaire MS 44 Revised May 2014.docReclass Supervisory Questionnaire MS 44 Revised May 2014.doc 5/08/2014
Reclass Request Form MS2024.docReclass Request Form MS2024.doc 5/20/2014
TaskAnalysisForm (Sample).docTaskAnalysisForm (Sample).doc 3/26/2013
Training Form Inservice.docTraining Form Inservice.doc 6/16/2015
Training Form Outservice MS-551.docTraining Form Outservice MS-551.doc 6/15/2015
Authorization Form 03.24.17 version (1).pdfAuthorization Form 03.24.17 version (1).pdf 5/5/2017
WORKPRO LOCATIONS 4.1.17 (v3).pdfWORKPRO LOCATIONS 4.1.17 (v3).pdf 5/5/2017
PEP Supervisory Employee Form Locked.xls 6/13/2017
PEP Non-Supervisory Employee Form Locked.xlsxPEP Non-Supervisory Employee Form Locked.xlsx 6/13/2017
PEP Review Scheduling.docxPEP Review Scheduling.docx 5/31/2017
Military Department Sick Leave Review for PEP 17.docxMilitary Department Sick Leave Review for PEP 17.docx 5/31/2017
Mid Cycle PEP Memo Sample (final)FY1017.docxMid Cycle PEP Memo Sample (final)FY1017.docx 5/31/2017
ManagerFormRevised11172010.xlsManagerFormRevised11172010.xls 5/31/2017
PEP_Supervisor_and_Manager_Annual_Training_Revised.pptxPEP_Supervisor_and_Manager_Annual_Training_Revised.pptx 7/25/2017
PEPWaiver2017.docxPEP Waiver 2017.docx 7/31/2017
Structured Panel Interview Instructions Jan 18.docxStructured Panel Interview Instructions Jan 18.docx 1/25/2018
Proper Supervision of State Employees.pdfProper Supervision of State Employees.pdf 3/8/2018
State Employee Supervision Guidelines.docxState Employee Supervision Guidelines.docx 3/8/2018
FPPEPForm.docxPEP Supplemental Support - Federal.docx 3/8/2018
Incident Report on State Employee from Federal Partners.docxIncident Report on State Employee from Federal Partners.docx 3/8/2018

- Purchasing and Contracting -


- Regulation / Policy Letter -

Document Date Added
DBM Policies Page 5/21/2015
Accident Report Policy.pdfAccident Report Policy.pdf 5/21/2015
Active Military Duty FAQ Oct 2014.pdfActive Military Duty FAQ Oct 2014.pdf 6/16/2015
dev_training_md_emps.pdfdev_training_md_emps.pdf 9/28/2011
EnvPolicyStatement.pdfEnvPolicyStatement.pdf 9/28/2011
Improv_Fiscal_Actvivity_State_CreditC.pdfImprov_Fiscal_Actvivity_State_CreditC.pdf 3/12/2013
Incentive Awards Reg.pdfIncentive Awards Reg.pdf 9/28/2011
IT equipment and electronic communications policy.pdfIT equipment and electronic communications policy.pdf 7/02/2015
JOINT_FEDSTATE_BUDGET_SPENDING_PLAN_07282011.pdfJOINT_FEDSTATE_BUDGET_SPENDING_PLAN_07282011.pdf 3/12/2013
MDARNG Reg 200-1.pdfMDARNG Reg 200-1.pdf 9/28/2011
Military Department Directive 20-01 - State Active Duty Lodging.pdfMilitary Department Directive 20-01 - State Active Duty Lodging.pdf 10/22/2020
MILDEP Procurement Authority 8-1-17.pdfMILDEP Procurement Authority 8-1-17.pdf 8/1/2017
mobile devices and services policy.pdfmobile devices and services policy.pdf 9/02/2015
proc_release_state_emp.pdfproc_release_state_emp.pdf 7/02/2015
Procurement Policy 14 August 2015.pdfProcurement Policy 14 August 2015.pdf 7/02/2015
program_equity_policy_letters.pdfprogram_equity_policy_letters.pdf 9/28/2011
Reclassification and Acting Capacity Requests.pdfReclassification and Acting Capacity Requests.pdf 9/02/2015
Reg 5-20 IT Telecommunications Management.pdfReg 5-20 IT Telecommunications Management.pdf 4/02/2015
sick_leave_guidelines.pdfsick_leave_guidelines.pdf 9/28/2011
STATE_PROGRAM_MGR_FISCAL_ACCOUNTABILITY_07282011.pdfSTATE_PROGRAM_MGR_FISCAL_ACCOUNTABILITY_07282011.pdf 3/12/2013
structured_interview_guidelines.pdfstructured_interview_guidelines.pdf 9/28/2011
substance_abuse_policy.pdfsubstance_abuse_policy.pdf 9/28/2011
Tag letter August 18 2015.pdfTag letter August 18 2015.pdf 9/28/2011
MMD Regulation 420_1 for Approval 07102015.pdfMMD Regulation 420_1 for Approval 07102015.pdf 10/20/2017

- Archives -


- Other Forms -

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